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Your Loss Prevention Program
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Management of Loss Control
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Your goal is a “safe working” environment for your employees and non-employees.
SRA loss control department has developed this guide to:
- Help you perform an evaluation of your present loss control efforts
- Help you identify where changes are needed
- Help you establish or refine your program
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“You obtain only what you expect to obtain”
You, as a member of management, must be committed to the loss control concept.
By signing a Safety Policy, you acknowledge your support for a program that requires
the active involvement of all employees.
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What is loss control?
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When is a loss control program needed?
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Loss control is the control of expenses that will affect your ability to compete in
today’s market. It is the proper application of business techniques and skills to
control losses to employees, products or equipment.
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Effective loss control needs an ongoing program that:
- identifies goals
- determines where the responsibility lies
- follow-ups continually to ensure Company objectives are met
You must stay personally involved to keep others focused and to oversee the activities
you can delegate to your staff, such as inspections, accident investigation and
training of employees.
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Steps to success
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- Prepare and distribute a loss control policy statement
- Set objectives and formulate programs/procedures to accomplish the objective
- Define the responsibility of management personnel
- Assign responsibility
- Establish appropriate controls to ensure compliance with the program procedures
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Communication
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The success of your loss control program depends on how well each person is aware
of the objectives and how the objectives are to be met. Proper communication is the
key. Lines of communication must be established. And, communication must be
timely.
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Communication involves
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Input to develop the criteria and goals for your program
Feedback to determine the program’s effectiveness
If communication is seen as welcome and rewarding, more employees will voice their
concerns so you can effectively act upon them.
Steps to success:
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Publicize your objectives
Publish and personally present the objectives and details of your program.
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Include everyone in your communication network
Everyone must understand their part in the communications network and how
important it is to effectively communicate their concerns.
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Train – and retrain
The success of your program depends on the employees’ continuous awareness of
the value of loss reduction and how it relates to each employee. Your training
program must reinforce the employees’ responsibility for voicing their concerns.
Make your supervisors aware of the need for planned follow-ups.
The success of your program depends on ongoing training on the value of loss
reduction and how it relates to each employee. Each employee must be aware
they are responsible for voicing their concerns.
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Judge your communication’s effectiveness
You must supply the appropriate forms and recordkeeping procedures to support
and document communications. You need to have regular meetings to discuss
loss control activities and respond to employee’s concerns.
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Use the information
Again you need to use the information you gain through the communications
network. This is your chance to acknowledge improvement in status report and
reward performance.
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Employee Selection
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Training is needed by
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Physical demands of the job:
Each employee needs to be selected according to the particular job’s requirements.
What are the physical requirements of the job? Ask the supervisor and the employees
doing the job. They’ll tell you how physically demanding it is.
A medical screening of new employees may be necessary. The extent will depend
upon the job’s physical demands. You can work with your Company doctor to
develop a specific physical for each job title. The doctor can also determine the need
for periodic re-examinations.
Rules and regulations:
Each applicant must be assessed upon whether they are willing to accept Company
rules and regulations.
Written rules will help new employees understand what is expected of them and how
following these procedures will help protect them from possible injury.
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Supervisors to effectively fulfill their responsibilities
Employees to have the knowledge and skills to do their jobs safely and efficiently
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Orientation
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Job training
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New and transferred employees need to learn your loss control goals and practices
right along with employee benefits and Company operations. They should learn
from day one that your Company is committed to safety and that they will play an
important part in keeping the work place safe.
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You are well aware how specialized training prepares employees to do their jobs
effectively. That training is incomplete unless it includes loss control measures.
Think how an inadequately trained employee might impact your operations.
Injure the employee or others
Adversely affect product quality
Damage equipment
Result in fines from regulatory bodies
Damage the reputation of your business
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Successful job training includes
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Job Safety Analysis (JSA)
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Identifying and communicating job hazards
Teaching the employee the proper way to do the job
Monitoring the employee’s performance of the job
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One technique for successful job training is the use of a JSA. This form provides the
steps necessary for the employee to safely perform the job. The supervisor may
choose to have the employee assist in identifying the job steps, potential hazards and
key safety factors. Make sure these results are carefully reviewed because they control
the potential for loss and provide continuity for future training.
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